Administrative Coordinator/Recruiter ONSITE

Evanston, IL
Full Time
Entry Level

Design Science is looking for an Administrative Coordinator/Recruiter to join our team in our Evanston location. This dual role is the first point of contact for the office and provides onsite administrative support for the office. This position is also responsible for recruiting participants for our studies.  We test medical devices for our pharmaceutical and medical device companies before these products go to market.  Our work improves the lives patients and their families across the globe.
Job Responsibilities: 

The Strategic Partnership Associate (SPA) is responsible for recruiting participants for testing medical devices before they go to market. Collaborating with the research team, our SPA team uses a variety of recruitment strategies to identify and secure participants for studies in Evanston, Philadelphia and off-site locations around the U.S.  Some of the day to day functions of the SPA include:
  • Post flyers and ads to initiate and maintain relationships with physicians, nurses, patients, caregivers and hospital systems while building the participant database.
  • Screen and source qualified participants using study criteria.
  • Coordinate the recruitment process from screening through study execution.
  • Build and maintain relationships with participants while building the Design Science brand.
  • Manage all stages of the recruitment process. Work with study teams to understand the participant needs of the organization.
  • Seek out and develop partnerships with associations and groups i.e., American Diabetes Association, Head and Neck Cancer Association etc. Create exciting and useful recruiting tactics to attract study participants.
  • Manage the front desk as first point of contact for the office.
  • Administrative support for the office
Required Qualifications:
  • High School Diploma required (BA/BS is beneficial)
  • 1-2 years minimum of direct recruiting experience managing all phases of the process. Related experience considered in lieu of recruiting background.
  • 1 year minimum of administrative support experience.
  • The finalist will be required to successfully complete a background check.
  • The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.
Required Knowledge, Skills, and Abilities:
  • Great customer service skills
  • Demonstrate the ability to problem solve.
  • Demonstrated organizational skills and the ability to prioritize tasks.
  • Strong customer service skills as first point of contact for the office, participants, clients and guests.
  • Ability to be in the office 5 days a week to manage the front desk.
  • The finalist will be required to successfully pass a background check.

About Design Science:
Design Science is a human factors research organization dedicated to improving usability and safety for healthcare products.  Our employees enjoy a work culture that promotes accountability, grit, candor, gusto and teamwork. We are an agile company that values continuous learning, career growth and opportunity for our employees.
Our Benefits:

  • Fully paid medical, dental, vision and mental health benefits for employees
  • Flexible spending plans for medical, dependent care, commuter/parking
  • Generous PTO & Paid Holidays
  • 401K w/company match
  • Paid family leave, STD/LTD
  • Annual bonus plan
  • All the coffee/tea you can drink and a great work culture!



Minorities, Females, Individuals with Disabilities and Veterans are strongly encouraged to apply.  Design Science celebrates the equal exchange of ideas and opinions from a wide range of backgrounds and experiences shared by our colleagues in Evanston, Philadelphia and Munich.

Visit our website / blog at www.dscience.com for more information, or check us out on social media @designscience. 


 

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